Comments |
Reported By |
Date |
Status |
| "Username" at
login screen should be two words |
O'Neill |
7/21 |
Done |
| On the registration
search screen, the "U.S. Citizen" field description needs a non-required field
indicator |
O'Neill |
7/21 |
Done |
| Don't allow duplicate
SSNs |
O'Neill, Hobbs |
7/21, 7/29 |
Done |
| After performing a
"Search (View Only)," AOs should not be allowed to see "Personal" and
"Home" information for people outside of their IC |
Pearman, Hobbs, Robertson |
7/21 |
Done |
| Changing the initial
AO/AT password ("password") should be REQUIRED; it was decided by the DSC that
this was unnecessary since ITAS will be used |
Pearman |
7/21 |
Done |
| Change "Search (View
Only)" to something else because it's confusing (e.g. "Quick View") |
O'Neill |
7/21 |
To be discussed |
| Must be able to see the
entire "Main Menu," including the "you have pending requests to
review" message at 800x600 display resolution |
O'Neill |
7/21 |
To be discussed |
| Be consistent with email
messages (e.g., changed from "X" to "Y") |
Burns |
7/21 |
Pending |
| Required fields on the
"Personal" and "Work" Information update forms should be marked with
the "red ball" |
Burns, Hobbs |
7/21 |
Pending |
| Be consistent with fonts
(e.g., the "Delivery, Postal, and Home Address" fonts are different from others
on the update forms) |
Hobbs, Roark |
7/21 |
Pending |
| Should be able to edit
from the "Update Confirmation" screen |
Hobbs |
7/21 |
To be discussed |
| During an update, change
the "update" button at the bottom of the screen to "Verify" and take
the user directly to the detailed information screens for verification (bypass the
"verification checkbox" screen) |
Hobbs |
7/21 |
To be discussed |
| Use a different color
font for field names |
Hobbs |
7/21 |
To be discussed |
| Don't allow registration
search information to be changed during the registration process (registration must be
aborted and restarted if a mistake is made) |
Hobbs |
7/21 |
Done |
| Eliminate some of the
information from the "Search (View Only)" Work Information screen (e.g.,
directory status, EOD, End Date, Record Type, Contractor); It was decided by the DSC that
this is OK for AOs and ATs to see, but will be limited for general users and the public |
Hobbs |
7/21 |
Done |
| Change "GS
Codes" to "Occupational Codes" on the "Occupation" lookup list;
also, sort numerically (Roark); change "GS Codes" to "Series Codes"
(Robertson) |
Roark, Robertson |
7/21 |
To be discussed |
| During the "change
password" process, why require typing in "User Name8?" |
Roark |
7/21 |
|
| Populate EOD attribute
from the HRDB |
Roark |
7/21 |
Pending |
| Make it easier to exit
the "Change Log" (e.g., a "Back to Administration" button) |
Roark, Robertson |
7/21 |
Pending |
| Validate the date format
when entering a deactivation date |
Roark |
7/21 |
Done |
| Don't include inactive
SACs in the SAC lookup table |
Pearman |
7/22 |
Pending |
| Should EOD be changed to
"effective date" to reflect the date the current directory status was assigned? |
Bodine |
7/26 |
To be discussed |
| Create hyperlinks on the
"missing required fields" screen so that the user is taken back to the
appropriate form |
Multiple ?? |
7/21 |
Done |
| Should a person be
automatically deleted from the AO/AT list when their directory status changes from active
and/or their record type to something other than NIH FTE? |
Bodine |
7/26 |
To be discussed |
| It might not be possible
to require "City of Birth" for NIH FTEs |
Price |
7/26 |
To be discussed |
| Make the screen
containing the "Register New" option more understandable |
Price |
7/26 |
To be discussed |
| Update Search: Last Name
or SSN or NIH ID is required |
Gorlen |
7/29 |
Done |
| Registration: if a State
of Birth is selected, then Country of Birth is automatically filled with U.S. |
Graham, Hobbs |
7/28, 8/2 |
Pending |
| Update Search: UID check
digit is not validated |
Gorlen |
7/29 |
Pending |
| Registration Search: No
field provided for middle name/initial or generation qualifier |
Gorlen |
7/29 |
Pending |
| Registration Search:
Alias name format not compatible with database? |
Gorlen |
7/29 |
Pending |
| Update Search: No field
provided for middle name/initial or generation qualifier |
Gorlen |
7/29 |
Pending |
| Some information in an
entry should not be changeable (e.g., SSN and name); these could be validated against an
authoritative source (such as HRDB for FTEs) and upon validation, they couldn't be changed |
Hobbs |
7/29 |
To be discussed |
| The registration search
is too complicated--why require different fields depending on the "record type"
of the individual being registered? |
Hobbs |
7/29 |
To be discussed |
Why do the various
"search" tools (e.g., Registration Search, Update Search, and Search (View
Only)) operate differently and return different results? For example:
 | REGISTRATION SEARCH requires precise data (i.e., search attributes must be exact
representation of what’s contained in database to get a match). Poor search
tool because results returned have high probably of error. For example, Ted George (NIAAA)
can’t be found in the database, yet record has already exists for him. This is
because he must be searched for as David George (his legal name) even though he’s
commonly known as Ted and even introduces himself as TED! Another example: ‘Tom
Bodine’ cannot be found using this search tool, however, two different ‘Thomas
Bodine’ records are in the database! |
| UPDATE SEARCH is good because there are no required ‘Attributes’ that
must be searched. Search results show individuals within the AO/ATs IC as well as those in
other ICs. This would be an important search to perform before creating a new registration
because an individual new to an IC may not be new to the NIH. |
| SEARCH (View Only) appears to be the best search option in this database because
it offers the most flexibility and accuracy. For example, if the Search Value = LAST NAME,
the search can be performed using the full last name, the 1st letter of the
last name, or a partial spelling of the last name (e.g., paulson, p, or paul—search
example below) and feel fairly confident that the data returned is a complete and accurate
representation of records currently in the database. This search tool should be expanded
to allow Registration and record Update capability. |
The following hits were found based on the information provided:
PAUL, BRIAN NCI NIH FTE 301-496-9075 bp53o@nih.gov
PAUL, BRIANNA NIMH Fellow
PAUL, STEVEN NIGMS NIH FTE
PAUL, SUJATHA NIMH Fellow 301-846-5163 sp197m@nih.gov
PAUL, WILLIAM NIAID NIH FTE
PAULEMON, WILDA CC NIH FTE 301-496-4981 wp39r@nih.gov
PAULES, RICHARD NIEHS NIH FTE
PAULEY, JOAN NCI NIH FTE 301-496-8541 jp113r@nih.gov
PAULL, JANE NCI NIH FTE 301-496-7800 jp97x@nih.gov
PAULL, TANYA NIMH Fellow
PAULSEN, MARY CC NIH FTE
|
Hobbs |
7/29 |
To be discussed |
| Should be able to search
on a SAC, so an IC could develop an internal hard copy phone directory and/or
organizational staffing chart. |
Hobbs |
7/29 |
To be discussed |
| Reorganize the
"Administration Menu" screen to make it more easily readable |
Graham, Robertson |
7/28 |
Done |
| Using Netscape, the
"Modify AO" drop down SAC list is flakey |
Graham |
7/28 |
Pending |
| Eliminate borders that
appear on some buttons (be consistent throughout w/o borders) |
Graham |
7/28 |
Done |
| For date fields,
automatically insert leading zeros for months and days if not typed in by the user (e.g.
if the user types in 1/1/1999, the system automatically changes it to 01/01/1999). |
Graham |
7/28 |
To be discussed |
| Have the system
automatically fill the first three characters of the SAC (e.g., NHX) |
Graham |
7/28 |
To be discussed |
| System must be able to
accommodate de-registrations where the individual maintains the use of some NIH services
(e.g., an email account) |
Robertson |
7/28 |
To be discussed |
| Popup calendar: typed in
07 and then clicked the calendar and the year was 1997 |
Robertson |
7/28 |
To be discussed |
| Add
"Contractor" to the contractor phone field description |
Robertson |
7/28 |
Pending |
| Email notification when
an AO/AT is created or modified |
Robertson |
7/28 |
To be discussed |
| The AT should be able to
CHOOSE the AO to whom an action should be sent. I initially set up three AO’s in NCRR
(Ingram, Kulp, Pearman), all of whom got HNR (global) access. When the AT submitted an
update, it went to the first AO alphabetically (Ingram). The correct AO in this case would
have been Kulp or Pearman. Installing a "send request to" list would solve this
problem. |
Pearman |
7/30 |
To be discussed |
| When preparing updates
and new registrations, we could not complete the action without filling in DOB,
salutation, city, state and country of birth. I found this annoying, because I don’t
really care about at least the last 3. To be able to complete the transaction, we made
up data, which we don’t want to encourage users to do. I think the subcommittee
should reconsider what is mandatory data. |
Pearman |
7/30 |
To be discussed |
| The Super User (Pearman)
should be able to view the change log for all AT’s and AO’s, as a quality review
and performance issue. Right now, I can only look at changes that I made. It would also be
helpful to see a total list of requests awaiting action. That would be a tool for a Super
User to see who is/is not keeping up with the system. |
Pearman |
7/30 |
To be discussed |
| Since it will be easier
to make work information changes in NED rather than through other mechanisms, there is a
real danger that people will make their directory changes in NED but not through the
proper channels. Is there any way that we can speed up the linkage between the NIH
Telephone Directory and NED? |
Pearman |
7/30 |
To be discussed |
| The system is very easy
to use so far. I would like to see how the current info will tie in with CIT accounts,
since keeping those clean is one of the main reasons for setting up the system. |
Pearman |
7/30 |
To be discussed |
| Shouldn't be able to use
a single initial as First or Last name--at least it should be questioned. |
Hobbs |
8/2 |
To be discussed |
| Shouldn't be able to use
current date as a DOB. |
Hobbs |
8/2 |
To be discussed |
| State of Birth does not
show up on the 'Update-Personal Information' screen even though it was required on initial
registration nor does it show on the verification or Search (view only) screens |
Hobbs |
8/2 |
Pending |
| When entering an
"unofficial" SAC (i.e., one that doesn't appear in the HRDB) a user should be
able to type in an "unofficial" Org. Unit as well |
Hobbs |
8/4 |
Pending |
| The directory web pilot
application will need Privacy Act and Security notices added to the Login page. See https://itas.nih.gov/Scripts/SaISAPI.dll/itasweb.class for an example. I believe we can simply copy the
Security Notice, but we'll need to obtain the wording for the Privacy Act notice for
clearance #09-25-0156 from Tim Wheeles. |
Gorlen |
8/4 |
Pending |
| Remove the following
attributes from the View Only "Work Information" screen for general users:
Directory Status, Contractor Affiliation/Phone, EOD |
DSC |
8/3 |
Pending |
| Limit directory status to
"Active" during a registration |
Malick |
8/4 |
Pending |
| Remove the "Change
Status" button from Registration Search Results |
DSC |
8/3 |
Done |
| Change the
"Update" button to "Activate" on the Registration Search Results |
DSC |
8/3 |
Done |