NIH Enterprise Directory Project

Steering Committee Meeting Minutes

August 7, 2000

 

 

Participants:

            Tom Bodine-CIT

            Bob Borah-CIT

            Bonnie Cramer-NINR

            Keith Gorlen-CIT

            Andrea Hobbs-NIAAA

            Star Kline-CIT

            Rob Malick-CIT

            Sandy Miller-ORS

            Diane O’Neill-ORS

            Donna Pearman-NCRR

            Doug Price-NHLBI

            Tina Roark-NHLBI

            Anne Robertson-NIDDK

            Terri Sudler-CIT

            Debbie Thomson-ORS

 

 

The meeting began with a NED status update presented by Mr. Bodine.   Following the status update, issues arising during the expanded pilot phase were discussed.

 

• Issue:  Which fields should be required for fellows?  There have been complaints during the expanded pilot that some of the information currently required for adding fellows to NED (e.g., DOB, city/country of birth) isn’t available at the time of registration.  Required information is used for identity binding in issuing NIH IDs and helping AOs determine whether a person already has a record in NED.  The different types of fellows were identified along the information typically available to AOs at the time of registration.   In the case of visiting fellows, date of birth and city/country of birth is typically available, while IRTAs normally have an SSN.  Based on this, it was agreed that either SSN or DOB and city/country of birth would be required when registering fellows.   Using this approach, no new classifications will be required. 

 

 

• Issue:  Should the current transfer process be modified?  Following a discussion of the current process for transferring individuals between ICs, it was agreed that improvements could be implemented.  First, a special “limbo” SAC will be created for each IC.  By default, this will be added to the coverage for all AOs/ATs within the IC (removing coverage for AOs/ATs would be accomplished via the AO/AT maintenance functions).  Second, when changing a person’s directory status to transferring, the AO initiating the transfer would be required to select the gaining IC and NED would automatically assign the appropriate limbo SAC.  Lastly, NED will generate e-mail informing all AOs/ATs in the gaining IC that the transferee has been released and is available to be activated.

 

 

• Issue:   Surrogate AOs.  A number of AOs have pointed out the need for surrogates, or alternate AOs, who would be able to review and act on pending requests in their queue during an absence.  It was pointed out that ITAS currently provides this capability.  Following a brief discussion, there was unanimous agreement that NED should be modified to allow AOs to select alternates.  This functionality will be added to the AO administration menu.  In addition, e-mail will be sent to the primary AO and all alternates whenever a pending request has been in the queue for over seven days.

 

• Issue:  Should HRDB/FPS/JEFIC automatically create NED entries?  No.

 

• Issue:  Should PAID automatically create NED entries for contractors?  No!

 

• Issue:  Should PH and/or ITAS be treated as the authoritative source for e-mail address?  It was agreed that PH, then ITAS should be the authoritative source for e-mail.

 

 

It was agreed that the agenda item “Requirements for Exception Reports” would be deferred to a later meeting.